ELCFV

Provider Update 10/1

Good Evening Child Care Providers!

Ready or not, October has arrived!  Please see below for important information as we enter this new month.

SR and VPK payments for October

SR and VPK Providers received an email from Florida’s Office of Early Learning this week regarding payments and parent fees. Please check your email for this important message; it contains important background information regarding decisions made about October payments.  We have included the items that directly impact your payments below:

For open SR providers, you will be paid based on attendance in October but will be reimbursed for an additional 6 absences per SR child. Documentation for absences will not be required. This means that you will be reimbursed for up to 16 total absences or for 73% of the month without documentation as this was waived in a DOE Executive Order. Please note, the absence reporting requirements in Rule 6M-4.500(4)(a)-(d), F.A.C., have not been waived. Providers are still required to report excessive absences.

In continued support of parents and providers, OEL will continue to reimburse providers for the required parent co-payments through the month of October.  SR Providers do not need to collect parent fees in October.

For open VPK providers, starting in October, you will be reimbursed according to the “80/20 rule” consistent with the VPK contract. This means that you will be reimbursed 100% for students who attend at least 80% of the month.

If you have questions about payments please email Melanie Barclay at mbarclay@elcfv.org or call 386-323-2400 and press 8803 at any time during the greeting.

School Readiness Curriculum

As of September 30, 2020, School Readiness Providers must implement a curriculum from the 2020 Approved School Readiness Curricula List The original deadline for implementation of curricula form this list was extended to September 30 due to the COVID-19 emergency in order to give providers more time to select and implement new curriculum as needed.

Are you wondering what causes Florida’s Office of Early Learning (OEL) to update the list of approved curricula?  OEL is required to review the School Readiness Approved Curriculum list every time the Florida Early Learning and Developmental Standards (FELDS) are revised.  This is done to ensure that curricula on the list give children plenty of opportunities to make progress in those new standards.   The FELDS were revised in 2017 which prompted OEL to begin the curriculum review process in 2018 and produce a NEW list of curricula approved for use starting in 2020. You can learn more about the process HERE .

Please check your profile in the Provider Portal as soon as possible and be sure the curriculum listed there is on the 2020 Approved School Readiness Curricula List. If you need support in making a change to your profile, please email Melanie Barclay at mbarclay@elcfv.org.

CARES Grants

Many providers have received CARES grants through Florida’s Office of Early Learning and ELCFV. If you have, thank you for participating!  Programs are eligible for only one CARES grant to support continued operation during the COVID-19 emergency.

It is our goal for EVERY eligible provider to receive a CARES grant.  If you have not yet applied or are unsure of your eligibility, please email the Quality and Inclusion Team at quality@elcfv.org .  Be sure to include your name and the name of your program. A Quality Specialist will respond and work with you to find out which CARES grant you may be eligible for, then send you the link to the appropriate application form.

Do not miss this opportunity to receive additional funding for your program.  If you have not yet received a CARES grant please reach out to quality@elcfv.org today!

School Readiness Program Assessment

During the COVID – 19 emergency School Readiness Program Assessment (SRPA) using the CLASS tool was suspended.  That suspension ended on July 1, 2020 and ELCFV is preparing to resume SRPA in the next few weeks.  It is our intent to be respectful of health and safety protocols in place at your programs.  Beginning in October, Quality Specialists will be reaching out to providers as their assessment windows open to learn about protocols you have in place so that they are prepared to follow them to the best of their ability. Specialists will also be asking questions about your program operation in general to be sure we complete assessment according to RULE established by OEL.

Thanks in advance for taking the time to talk with us about your program when you are contacted so that we can move forward with assessment!

If you have questions about SRPA please email quality@elcfv.org or call 386-323-2400, press 3 then 3 again to reach a Quality and Inclusion Specialist.

Moving to a “New Normal”

To say that the past 6 months have been challenging is an understatement!  We have all learned new ways of doing things and are now getting on with the business of caring for children and families.  As we do that at ELCFV we will begin to move away from this COVID-19 Update  page as our main way of communicating with you. Watch for more information about how you can continue to stay abreast of news and resources available to make you program the best it can be!

Wishing you a WONDER-FULL fall and thanking you for ALL you do for children and families!

Provider Update 9/8

Hope you took some time to relax over the holiday weekend.  We’re starting this week sharing (or reminding you of) great news from Florida’s Office of Early Learning!

As of Friday, 9/2, OEL has extended the period during which they will be paying parent fees AND paying providers based on enrollment instead of attendance. Providers now DO NOT need to collect parent fees for this month, September. In addition, for the month of September, providers will be reimbursed on enrollment, not attendance. This is a CHANGE from what ELCFV announced earlier this week.

The following was sent via email to School Readiness and VPK providers by OEL on Friday, 9/4. We’re posting it here for easy reference.

This is an update on reimbursements for the September service period for both SR and VPK providers along with information on new grant opportunities to support your centers/programs. This continues our efforts to help financially support your day-to-day operations, including paying teachers’ wages or incentives to retain your work force.

SR Providers Open in September

  1. For the September Service Period, SR Providers will continue to be reimbursed based on enrollment rather than attendance which includes intermittent closures due to COVID-19.
  1. For September, no parent copayments should be collected.

Schoolyear VPK Providers Open in September

  1. Schoolyear VPK Providers will be reimbursed for the September Service Period based on enrollment after the students’ first day of attendance and for intermittent closures due to COVID-19.

Phase III CARES Act Grants Available from Your Coalition

The Office of Early Learning, in cooperation with the Florida Department of Education, is directing Florida allocations from the CARES Act to SR and VPK providers that were not eligible for Phase I or II grants. Phase III grants will support the 3,137 SR and VPK providers, including CLASS exempt contracted private providers and public/charter school providers that were closed on April 30, 2020, and reopened by August 31, 2020, consistent with local ordinances or restrictions. Allocations are based on Enhanced Field System Modernization (EFS Mod) data, with the exception that funding for public/charter school providers is based on number of SR and VPK children served, not DCF capacity.

Guidance for Child Care Providers

Updated guidance from the Department of Health is available here. Additional information from the Department of Children and Families is available here. We continue to strongly recommend SR and VPK providers adhere to this guidance.

The Department of Education and the Office of Early Learning are committed to providing up-to-date information and guidance to our early learning community to address concerns of the Coronavirus (COVID-19). The health and safety of our children, families, providers, and their staff continue to be of utmost importance.

As always, THANKS for all you do!

Provider Update 8/27

Hello Awesome Child Care Providers!

Hope things are running as smoothly as possible at your programs.  We appreciate and respect your ability to adapt to new ways of starting the school year!  Please see important updates below. Please also note the specific staff or departments that can best answer any questions you have about each item.  The quickest way to get answers is to reach out directly to the specific department or person listed.  Thanks!

Full time Reimbursement to SR Providers for School Age Children

Because reopening plans for Flagler and Volusia schools include flexible options as an added feature to in-person instruction, School Readiness Providers offering full time services for school age children not attending brick and mortar schools will be reimbursed the approved full-time school age rate beginning with the opening dates for each district. Parents are responsible for the part-time parent fee.  

Providers should change the unit of care from part-time to full time when reporting attendance in the Provider Portal until the child returns to brick and mortar school.

Be sure to double-check and pay close attention to the unit of care on your attendance before it is submitted and processed.  The correction of errors will be via an adjustment and will delay the correct payment.

 For more information please contact Family Services at 386-323-2400 Option 2 or  childcare@elcfv.org 

 

Reporting SR or VPK Program Closures to ELCFV

When reporting temporary closures to ELCFV, please be sure to tell us the name of your program, the date of closure and planned re-open date.  Please also let us know let us know which of these three things caused the closure:

    1. Exposure to COVID-19 (note: may include teacher, child, parent, etc.)
    2. Scheduled deep-cleaning due to COVID-19
    3. Following local school district closures due to COVID-19

Email your temporary closure information to Pam Mitchell at pmitchell@elcfv.org

OEL is working to automate notification of closures and we should see that implemented in the Provider Portal in September.  Stay tuned!

Flexible Innovative VPK Options

Contracted VPK providers who have at least one classroom open with children attending may apply to provide flexible, innovative VPK options for families and children.  Please see the attached presentation for more information.  DJ Lebo sent you an invitation to webinars on this topic, we understand at least one was recorded and will share a link when it becomes available. The application to provide this option will be available in the Provider Portal.  It isn’t there yet, please keep checking in you’re interested in this opportunity. Please reach out to Nancy Walsh, nwalsh@elcfv.org, with your questions.

 Important Message About Registration Fees for SR Children

If you charged a registration fee for School Readiness families for the  2019 – 2020 program year you will be receiving an important email from Melanie Barclay regarding reimbursement of these fees.  Please read it carefully and follow the direction within.

More information is to follow on how 20/21 registration fees will be processed in the new fiscal year (July 1, 2020 – June 30, 2021).

For more information please contact Melanie Barclay at mbarclay@elcfv.org

Provider Update 8/18

As we start a new school year please know that ELCFV truly appreciates all Childcare Providers have done throughout the spring and summer to support parents and children by remaining open and reopening safely!  Please carefully read the updates below.  As always, thanks for all you do!

PPE Distributions in Volusia County 

The Volusia Chamber Alliance announces the distribution dates for the 2nd round of PPE distribution.  This is a free kit of PPE available to Volusia County Businesses only.   The kits will contain: 2 – boxes of Masks (50ct), 2 – 32 oz bottles of hand sanitizer and 2 – bottles of Cleaning solution. One kit per business. 

For your businesses to receive a kit you MUST bring one of the following to attach to the form.  

  1. A business card for your business with your  Volusia County address– your card must have your address on it to be accepted
  2. A copy of your Business License or 
  3. A copy of your Business Utility Bill (should include your business name and address) for example a water, cable, or phone bill. 

Choose from one of the three 3 locations, all locations will be open from 9 AM – 4 PM.  Details and addresses on attached flyer .

  • East Volusia – Daytona Beach site on Tuesday, August 25th – at the Ocean Center’s West Parking Lot
  • West Volusia – DeLand site on Wednesday, August 26th – DeLand Elks Lodge
  • Southeast Volusia – New Smyrna Beach site on Thursday, August 27th – Marine Discovery Center

The kits are made possible by Volusia County as part of the Relaunch Volusia program.   

ACTION REQUIRED: Approved SR Curriculum Requirement 

All programs currently contracted to provide School Readiness services are required to select and implement a curriculum listed on the Approved School Readiness Curriculum 2020 list.   

Because there is a NEW list for 2020 it is very important for you to compare the curriculum(a) listed in item 15 on your 2019 – 2020 Statewide School Readiness Provider Contract with what is on the 2020 list. Check carefully as ONLY approved editions or publication dates of curricula will be accepted.  

If the curriculum (including edition or publication date) you have identified on your 2019 – 2020 contract IS on the list, then no action is needed.  

If the curriculum you have implemented with your 2019-2020 or coming 2020-2021 contracts IS NOT on the list,  you need to purchase, implement and update your profile (and contract) to ensure that you remain in compliance with your School readiness requirements.  The updated list of approved curricula is here and the expiring list of curricula is here

This requirement was announced earlier in the year and the deadline for compliance extended due to COVID-19. It must be met September 30, 2020. Act NOW to be sure you stay in compliance! 

COVID -19 OEL Waivers and Supports Update 

Beginning September 1, 2020, School Readiness providers will be responsible for collecting parent fees from families participating in the School Readiness program.  Also beginning September 1, ELCFV will reimburse providers based on attendance. Please prepare now to be ready for these changes! 

2020 – 2021 School Readiness Contracts 

COVID-19 has resulted in a slow roll out of the 2020 – 2021 Statewide Provider Contract. Over the coming weeks School Readiness Providers with a 2019 – 2020 Contract Extension in place can expect to receive an automated email notification when their 2020 – 2021 Statewide Provider Contract becomes available in the portal.   These notifications om  NoReplyCoalitionPortal@oel.myflorida.com or  DONOTREPLY@oel.myflorida.com  sometimes go to junk/spam folders so please check regularly to be sure you don’t miss it!    

UPDATED COVID-19 Guidance for Child Care Providers from Florida Health

Click to review the latest guidance on reducing the spread, responding to cases of COVID-19, guidelines for children returning to your program after being sick and links to helpful resources.

Provider Update 7/28

Hello Child Care Providers,

Hard to believe this is the last week of July!  Please carefully read the information below and respond as required.  

Response to Survey Regarding 20/21 Holidays is Needed!

Due to portal changes made to adapt to COVID19 circumstances, ELCFV needs to collect each provider’s 20 – 21 Paid Holiday schedule outside of the normal portal process.  July 3rd (Independence Day) and September 7th (Labor Day) have already been identified for each provider.  Other commonly recognized holidays are shown as survey options to help with this process; however, you do not have to choose these holidays as the program’s paid closure days.  Holiday choices may include up to two Professional Development Days.  All paid holiday dates identified must correspond with program closure days previously identified in the portal for your program.

Please identify up to ten additional holidays for your program.

Please complete by this Friday, July 31st to ensure that we can incorporate any additional July holidays that you may identify in your current month’s attendance processing.  For questions, please email mnorton@elcfv.org or nseals@elcfv.org 

Have YOU, Your Staff and Families Responded to the 2020 Census?

There’s still time!  Being undercounted can deprive Volusia and Flagler community of the resources we need to build a strong community and care for all our neighbors. The census can be completed online, by phone or mail. Click  2020CENSUS to learn more, respond today and encourage others to do the same!

COVID survey from University of Florida (UF) Lastinger Center

The UF Lastinger Center is administering a survey to assess what is going on among childcare providers. They are hoping to get as many responses as possible.  Click the link provided to take the UF Lastinger Center Technology in Head Start and Child Care Programs Survey!  

What is “Exposure” to COVID?

As more and more people test positive for COVID-19 concerns about exposure to the virus are increasing as well. On June 4, 2020, Public Health Guidance regarding exposure was updated and describes exposure as having close contact (being within 6 or fewer feet) for 15 or more minutes with a person who has tested positive for COVID 19 whether or not they show symptoms.  These conditions are considered exposure whether or not either person was wearing a cloth face covering or personal protective equipment. 

Get more information about CDC Public Health Recommendations. 

Public School Calendars and School Age Reimbursements

SR reimbursement payment for full time care of School Age Children will continue until public school opens.  No decisions have been made about School Age Care for children not participating in traditional classroom settings once school begins.  ELCFV will share information as soon as it becomes available.

CHAT with us!

Did you know that ELCFV Provider Services (Quality and Inclusion) staff are available during business hours via the chat feature on the ELCFV website?  Take a moment to visit our website and reach out in this way.  We look forward to hearing form you!

Volusia and Flagler Counties are STILL Offering Grants!

In our message last week Wednesday, July 22 we shared information about small business grants available through Volusia and Flagler county.  We have learned that response has been limited so a good portion of the allocated funds are still available.  Please consider applying for these grants to get the funding you need to keep your program afloat during the ongoing COVID emergency. Click on the link for VOLUSIA or FLAGLER county and apply today!

Please reach out to quality@elcfv.org with any questions about the information above.

Thanks for your continued dedication to the children and families in our community.  Stay safe and healthy!

Provider Update 7/23

Good Afternoon Everyone,

Hope you and yours are well and finding healthy ways to cope with the challenges COVID continues to bring!

This message includes information and updates about reimbursement, eligibility, VPK calendars and grant opportunities.  Please read carefully and completely. 

July and August Reimbursements

Shan Goff, Executive Director of Florida’s Office of Early Learning, sent a message to School Readiness and VPK Providers on Friday afternoon, July 17,2020.  Please check your email for this important communication.  Here are a few of the highlights:

SR Providers Open in July and August

  • For the July and August Service Periods, SR Providers will continue to be reimbursed based on enrollment rather than attendance even if you have intermittent closures due to COVID-19.
  • For July and August, no parent co-payments should be collected.
  • SR providers will also continue to be eligible for the bonus for serving first responders until they have reached the maximum amount of $12,000. We are phasing out this program July 31 which means no new referrals will be accepted. However, families currently served under this program can continue to have their current referrals renewed by their employer. More information about that program is here.

Summer and School year VPK Providers Open in July and August

  • Summer VPK Providers will continue to be reimbursed for the July Service Period based on enrollment rather than attendance even if you have intermittent closures due to COVID-19.
  • Schoolyear VPK Providers will be reimbursed for the August Service Period based on enrollment after the students’ first day of attendance even if you have intermittent closures due to COVID-19.

School Readiness August Prepayments

To help support the SR programs which will be open in August (as reported by providers as of 07/15 or before), ELCFV is issuing advance payments for projected copays (parent fees) for August 2020. We will issue the advance payments to deposit into your account on 07/24 – this amount will be recouped with  (deducted from) the regular August payments scheduled for 09/21.

To calculate the projected copay amounts, we utilized reporting from the portal – pulling an enrollment report for August then multiplying the copay amounts for each child by 21 days. This is an advance. The amount will be recouped when regular attendance payments are issued. The August copayments were projected and advanced as a courtesy to help programs at this challenging time.   If there is a discrepancy, we cannot guarantee we will process any difference identified until the actual August payment is due.

2020 – 2021 VPK Calendars

School Boards are reviewing and sometimes making changes to start dates for the 20 – 21 school year. Private VPK Providers do not need to change their start dates to be within certain time frames set by school districts.  VPK start dates and calendars may but are not required to align with Public Schools. While many programs tend to follow the school district calendars, you might want to consider deviating from that practice this year.  This flexibility is intended to help you meet the needs of your families.

Redetermining Eligibility for SR funding

OEL is being as accommodating as possible regarding redeterminations given the situation at hand.  As parents have questions, they should be reaching out to our Family Services Department to get a response that is based on their specific situation.  Contact Family Services at 386-323-2400 Option 2 or childcare@elcfv.org or choose the “Chat with us” option on our website www.elcfv.org

About the New School Year

Are you wondering about start dates for public schools?  Are parents who have chosen for their school age children not to participate in traditional classroom settings asking about full-time care during the school year?  Wondering how all of this may impact School Readiness funding? We are too!  Rest assured that Florida’s Office of Early Learning is at work on a plan to address these questions.  We will share information as soon as we receive it.

Volusia Small Business Grants

Volusia County Programs struggling with budget concerns may find relief through the Relaunch Volusia: Small business Reopening Grant Program.  Per their website, this program offers “$3,000 for businesses that have 25 employees or less or $5,000 for businesses that have between 26 and 50 employees to help them recover from the negative financial consequences resulting from the COVID19 pandemic and relaunch their Volusia County business.”

Click HERE to learn more and apply.

Flagler Small Business Grants

Flagler County Programs struggling with budget concerns may find relief through Flagler’s  Small business  Grant Program.   Per their website “A qualified small businesses that can attest that they were negatively impacted by COVID-19 include funding levels for those as follows:

  • Tier I: Sole Proprietor $3,000
  • Tier II: Businesses with 2-12 Full Time Equivalent Employees $7,500
  • Tier III: Businesses with 13-25 Full Time Equivalent Employees $15,000
  • Tier IV: Businesses with 26-50 Full Time Equivalent Employees $35,000
  • Tier V: Businesses with 51-100 Full Time Equivalent Employees $50,000”

Click HERE to learn more and apply

CARES Phase I and II Grants

ELCFV staff is now reviewing grant requests!  Eligible providers received an email message on Thursday, July 16, 2020 from DJ Lebo including a link to the online application. See eligibility criteria in the announcement on the ELCFV COVID page.  If you feel you are eligible and did not receive an email please email Nancy Walsh at nwalsh@elcfv.org

We will also post this update to the COVID page of our website for easy reference.  Please respond to this message with any questions.  Thanks for all you do!

7/16: Update for Providers Who Qualify for Phase 1 Grant as OPEN Programs on April 30th

COVID-19 CARES Phase 1 Grant Funding

You should have received an email Wednesday evening letting you know about another funding opportunity for some of our contracted providers. ELCFV records show that your SR or VPK contracted program was open April 30, 2020 which pre-qualifies you for a Phase 1 CARES grant.

Here’s what to do next:

Complete the online application.

As you complete this application, be sure your provider program information agrees with your current contract profile within EFSMod/Provider Portal. Program information that does not match what is in the Provider Portal will cause your application to be sent back for correction and delay your receipt of the grant dollars.

Information you will need to know to complete the application is:

  • Legal name of your business (must agree with your EFSMod profile)
  • Authorized contact person’s name
  • Provider email
  • EFS Profile ID (must agree with your EFSMod profile)

Some one who is an authorized representative of the program has to complete the attestation and submit the application.

That’s it!

We will verify information and double check to make sure you were open April 30th before processing payment.

If you have questions, please send them to quality@elcfv.org

Update for Non-Contracted Providers 7/16

My name is DJ Lebo and I am the CEO of the Early Learning Coalition of Flagler and Volusia Counties (ELCFV). ELCFV is excited to tell you about COVID-19 Phase 1 and 2 Grants, a funding opportunity for child care providers who are NOT contracted with ELCFV.  You may have already heard about it through provider associations which you are affiliated. 

Because of the COVID-19 Pandemic, Florida has received funding through the federal CARES Act. The Office of Early Learning and the State of Florida has allocated a minimum of $1,200 to eligible individual child care providers, even if they are not contracted with your local early learning coalition. 

Please read carefully all of the information below about this opportunity.

The Office of Early Learning, in cooperation with the Florida Department of Education, is directing Florida allocations from the CARES Act to contracted and non-contracted providers who need support to remain open or to re-open.

Our records show you are not currently contracted for services with ELCFV and this is information about the grants for non-contracted providers.

In order to be eligible to receive this funding the providers must meet the following criteria

  • Provider has not received any Class I DCF violations within the last 12 months
  • Provider did not have an ELC contract terminated for cause within the last 5 years
  • Provider was open for business on April 30, 2020.

If the above criteria are met the next step is to complete (or update) a provider profile. A quick tip guide to assist you in completing the provider profile is attached.

After your profile is approved by ELCFV you will receive an email including a link to the online application for funding.  

For more information about this program, please visit our website or contact The Early Learning Coalition of Flagler and Volusia Counties, Inc. at quality@elcfv.org or by phone at 386.323.2400 option 3, 3.

Thank you!

Provider Update 7/15

ELCFV is excited to tell you about COVID-19 Phase 1 and 2 Grants, another funding opportunity for some of our contracted providers.  You may have already heard about it through provider associations which you are affiliated.  There is a lot of information to review!  Please carefully read all of the information below about this opportunity.

The Office of Early Learning, in cooperation with the Florida Department of Education, is directing Florida allocations from the CARES Act to contracted and non-contracted providers who need support to remain open or to re-open. Allocations are being made in two phases. What follows is information about the grants for contracted providers.

Phase I:  Emergency Child Care Relief Grants for Providers that were open as of April 30, 2020

The following funding allocations will support School Readiness or VPK contracted providers that were open on April 30, 2020. Providers may have had intermittent closures; however, providers closed permanently after April 30, 2020 are not eligible for these funds.

These funding levels based on DCF licensed capacity are for School Readiness and VPK contracted providers.  Amounts for non-contracted providers based on DCF licensed capacity will be announced separately in an email directly to them.

Phase I Contracted Provider Funding & Eligibility

Capacity RangeBase Grant FundingBonus for Serving Infant/Toddler and/or Special Needs
1-12$2250$2000
13-20$3750$2000
21-74$6000$2000
75-149$12000$2000
150+18000$2000

Providers must meet each of the following criteria for payment of a Phase I (1) Grant:

  1. Was open for business providing early learning services as of April 30, 2020 (may have had intermittent closures). 
  2. Has a current/active SR or VPK contract on April 30, 2020, with at least one early learning coalition or Redlands Christian Migrant Association, Inc.
  3. Has submitted a complete grant application.  

Phase II: High-Quality Reopening Support Grants for Providers that were closed April 30, 2020

The following funding allocations will support School Readiness and VPK contracted providers that were closed on April 30, 2020 and have either reopened or are planning to reopen.  If providers have not reopened by the projected date in their application, the coalition may recoup these funds. 

These funding levels based on DCF licensed capacity are for School Readiness and VPK contracted providers.  Amounts for non-contracted providers will be announced separately in an email directly to them.

Phase II Contracted Provider Funding & Eligibility

Capacity RangeBase Grant FundingBonus for Serving Infant/Toddler and/or Special Needs
1-12$1575$2000
13-20$2625$2000
21-74$4200$2000
75-149$8400$2000
150+$12,600$2000

Providers must meet each of the following criteria for payment of a Phase II (2) Grant:

  1. Was closed for business as of April 30, 2020 and has reopened providing early learning services or plans to reopen by August 1, 2020 (consistent with local ordinances or restrictions.
  2. Has a current/active SR or VPK contract on April 30, 2020, with at least one early learning coalition or Redlands Christian Migrant Association, Inc.
  3. Has either Gold Seal status or CLASS composite score of 3.5 or higher.
  4. Completes grant application, which includes plans for expenditure of funds and reopen date or tentative date for reopening. 

Providers are eligible for only one phase OR the other. ELCFV has identified which phase each currently contracted provider falls into as well as who is eligible for the Infant Toddler or Special Needs bonus.

Here is what to do to apply for this funding

  1. Closely monitor your email for a message that includes a link to the application.
  2. As you complete the application, please make sure that the information you include on this application agrees with your contract profile on EFS MOD/Provider Portal.  If your profile needs updating please contact Christy West at cwest@elcfv.org before completing the application
  3. If you have questions about the form, please send them to quality@elcfv.org

 I am excited about this opportunity for you!

Provider Update 7/7

Good Afternoon and HAPPY New Fiscal Year!

Face Coverings in Child Care

A quick reminder that the Department of Children and Families (DCF), the Department of Health, and ELCFV are recommending that child care programs follow the Centers for Disease Control and Prevention (CDC) guidelines related to face coverings. 

 
Excerpt from guidance related to face coverings:

When feasible, staff members and older children should wear face coverings within the facility. Cloth face coverings should NOT be put on babies and children under age two because of the danger of suffocation.

Face Covering Ordinances (as of today and from what I can find)

  • Volusia County – does not have any requirements regarding face coverings. More information
  • Flagler County – does not have any requirements regarding face coverings. Here is a link to more information

    Cities:

    • Unless listed, I cannot find any ordinance regarding wearing face masks. Please note that this does not mean an ordinance is not in effect, only that I could not find it.
    • Daytona Beach – here is a link to more information. I have also attached a copy of the ordinance recently passed.
    • DeLand – here is a link to more information
    • Orange City – here is a link to more information
    • Deltona – will be discussing in the next couple of weeks
    • Port Orange – has a proclamation.

Grants and Information for Businesses available through Counties:

  • Home-Based Business Grant Application – Qualifying home-based businesses located in Volusia County may be eligible to receive a one-time grant of $1,500 for businesses that have up to 50 employees to help them recover from the negative financial consequences resulting from the COVID19 pandemic and relaunch their Volusia County business. For a complete list of the grant criteria details and to apply, go to VolusiaBusinessResources.com  under County Resources.
  • Small Business Reopening Grant Application Still Available – Qualifying businesses with a physical, brick-and-mortar location in a commercial or industrial space in Volusia County may be eligible to receive a one-time Reopening Grant Program grant of $3,000 for businesses that have 25 employees or less or $5,000 for businesses that have between 26 and 50 employees to help them recover from the negative financial consequences resulting from the COVID19 pandemic and relaunch their Volusia County business. Apply at VolusiaBusinessResources.com under County Resources.
  • Flagler County information available here

Other updates from ELCFV

  • Parent Copayments – Providers should have not been collecting any parent fees from school readiness families since April. Collection of parent copayments will resume on August 1, 2020. That means OEL will no longer pay parent copayments after July 31, 2020.
  • 1st Responders and Essential Health Care Workers Referrals – Originally, the ability to obtain referrals for this group ended on 6/30/20 and that has been extended for one month through July 31, 2020.
  • OEL and CARES Funding There is another round of CARES funding that ELCFV will be working on allocating to providers. Please be on the lookout for emails regarding this potential funding.

Professional Development Mini Grants Update

Below are some general questions and answers regarding the Teacher/Staff Member Eligibility Form and training certificates for professional development mini grants related to CARES funding. Remember, this funding was limited and only available for a short period of time.

 

Q: Can I still complete and submit training to earn stipends?

A: No, the funds designated for the OEL Professional Development Training Stipends program will be exhausted by requests already received. As of 7/7/20 no additional Eligibility Forms or Training Certificates will be accepted.  For individuals with approved Eligibility Forms and Training Certificates on file, stipends will be paid on a first come first served basis.

Q: How many individual teachers/staff will be receiving stipends?

A: As of 7/7/20, 185 Individuals had approved Eligibility Forms on file and submitted training certificates.  What a wonderful response to this opportunity!

Q: When can I expect to receive payment for training I have submitted?

A: ELCFV is collecting and processing required documents with a goal of paying stipends by mid-August.

Q: What if I have questions about my stipends?

A: Please submit questions to quality@elcfv.org

 

We appreciate all the work you continue to do and with the start of school right around the corner, we will keep you updated as we know more too!

Provider Update 6/15

Update from OEL:  Two provider questionnaires will be available on Monday, June 15, 2020.

  • First, the “Closed Provider Questionnaire” is for private providers that had a closure during May. Not all providers will see this questionnaire pop up. If you were not closed in May, you will not see this questionnaire.
  • Second, the “School Readiness Child Registration Fee Questionnaire” is for any provider with an active 2019 SR-20 contract and a registration fee greater than $0.00.
  • Both questionnaires are active for seven days.
  • Providers will continue to be prompted to respond upon login to the Provider Portal until each applicable questionnaire is submitted or the questionnaire closes on Monday, June 22, 2020 at 11:59 PM.

Update from ELCFV:

  • Summer VPK programs – Waiver from the Governor was approved on Friday. It included:
    • VPK programs are authorized for a minimum of 200 hours of instruction, rather than 300 hours.
    • All assessments for the 2020 Summer program are cancelled. Providers will still have access to Bright Beginnings if you choose to administer the VPK Assessment during the summer program
  • Parent Copayments – Providers should not be collecting any parent fees from school readiness families for June and July. Collection of parent copayments will resume on August 1, 2020. That means, OEL will no longer pay parent copayments after July 31, 2020.
  • 1st Responders and Essential Health Care Workers Referrals – Originally, the ability to obtain referrals for this group ended on 6/30/20 and that has been extended for one month through July 31, 2020.
  • 2020-21 VPK Contracts – You may begin completing your VPK contracts for 2020-21
    • I will ask staff to send out separate information with specific instructions – and you will be able to contact them for help with processing. That information should come to you tomorrow.
    • If you want a VPK advance, you will need to have an executed contract as well as at least 4 children enrolled (an active class) prior to July 1st. If you don’t have it by then, we will be able to give you an advance for the next month, but not prior to the start of your program.
  • 2020-21 SR Contracts – We are working with OEL to develop an amendment to extend the current 2019-20 contract for part or all of 2020-21. We will send you information for this as soon as we know more.
  • Registration Fees – Remember way back at the beginning of the 19/20 year, OEL told us that we were to pay for the parent’s first registration fee up to the amount your charged or $75 whichever was less?  Well, FINALLY, here we are at end of the year, and we must make this payment before the year is closed out.
    • There is a questionnaire in the portal for you to complete as a part of this information
    • I will send out more information closer to the time we will be processing payment (late June, early July).
    • I want to put it on your radar! It’s good news, more money for you!

Positive News: On May 27, 2020, ELCFV announced the availability of mini-grants to support early learning/childcare providers with School Readiness or Voluntary Pre-Kindergarten contracts during the COVID-19 state of emergency.  Mini grants were to be used for the purchase of supplies to meet health and safety needs and/or to pay operating costs like rent, utilities, or insurance.  On June 12, 2020, I am excited to say that ninety-eight eligible providers received grants totaling $156,500. These grants were welcome relief for providers who have struggled to continue operating far below their usual capacity due to COVID -19 related health concerns. These dollars will help keep programs open so that the capacity of our community to offer families high quality early learning opportunities for their children stays strong.

 

We have someone famous among us! Kim Vukelja of Imagination Station was on CBS News. We are proud to call her one of our own! 

I know we’re all getting tired of COVID-19 and hopefully things will start getting better and we can get back to normal or at least start getting used to the new normal.

We continue to be so thankful for all that you are doing and know that our families are too! Keep it up!

Provider Update 6/12

Important information about applying for Professional Development Mini Grants 

THANK YOU for your interest in this opportunity to receive stipend payments!  As the eligibility forms roll in, we’ve noticed that there are a few things we may not have been clear aboutIn order to receive your stipends as quickly as possible, please read the following Q & A carefully and share with others who are completing Professional Development Mini Grant Eligibility forms. 

When did the eligibility period for PD Mini Grants begin? When does it end?   

Governor DeSantis declared a Public Health Emergency on March 1, 2020 and a State of Emergency on March 9, 2020.  The State of Emergency was extended on May 8, 2020 for another 60 days and currently is set to expire on July 7, 2020.  It may be extended at that time.  

Who needs to complete the Professional Development Mini Grant Eligibility Form? 

It’s a TEAM effort! Individual staff members complete the first section, the sponsor (director of childcare program where they work) completes the next. In order to be most successful, directors should work with individual staff members as the form is completed. We want individual staff members to be aware and engaged in their own professional development.  Instructions for completing are in the postdated 6/3, just below this one.  

What trainings can staff get stipends for? 

ONLY Qualifying Training listed in the “Course Title” column of the Early Childhood Online Professional Development May 2020  document is eligible for stipends. View the listing of the specific DCF trainings with the course codes for easy reference when registering.  

Which Health and Safety Modules qualify? 

ONLY the health and safety modules offered by Early Learning Florida qualify.  Click the link in the last column of the first row within the Early Childhood Online Professional Development May 2020 document to access this training. Completing all 12 hours of training (8 modules) qualifies you for one $75 stipend.  

Do longer trainings qualify for bigger stipends?  

No.  Qualified trainings range in length from 2 hours to 12 hours. Each qualified training completed is eligible for one $75 stipend. The number of hours for each training is listed in the “Hours” column. Note that the myTeachstone Learning Resource trainings are a total of 2 hours made up of eight 15-minute mini-modules. You must complete all 8 mini modules to qualify for one $75 stipend. 

 Does the face-to-face version of Phonological Awareness training I took in March qualify? 

We have forwarded that question to OEL and will post the answer here. 

Where can I get answers to my questions about Professional Development Mini Grants? 

Email quality@elcfv.org OR call Carrie Reisinger at 386-317-3368 

COVID-19 Update 6/3: Professional Development Mini-Grants

This is information about the third mini-grant available from the mini-grant information sent out last week. (Get ready – it’s long!!)

For questions about Professional Development Training Stipends, contact Carrie Reisinger at creisinger@elcfv.org or call her directly at 386.317.3368.

Who is eligible?

Eligible early learning/child care staff members will meet the following requirements:

  • Are Florida residents; and
  • Are employed by an eligible licensed or license-exempt child care facility, in a licensed family child care home, or by a licensed after school program; and
  • Work at least 20 hours per week with children birth through pre-k OR in an after-school program for a minimum of 520 hours per year; and
  • Are sponsored by the eligible provider which employs them, or most recently employed them

Eligible child care provider sponsors will meet the following requirements:

  • Provider has a current/active SR or VPK contract with at least one early learning coalition or Redlands Christian Migrant Association, Inc. (RCMA); and 
  • Provider does not have a pending/open contract-related Corrective Action Plan (CAP) or Probation notice in effect. *

*Criteria does not include (1) VPK readiness rate improvement plans or (2) Quality Improvement Plans (QIP)

Providers who are currently closed are eligible to be sponsors for their staff.

How much can staff members receive?

Each eligible early learning/child care staff member may earn the following stipend amounts:

  • Up to ten (10) $75 stipends for qualifying training events, up to a maximum of $750 ($75 x 10 events)
  • Only qualifying Training events/sessions (more on that in the next section) completed on or after March 1, 2020 and while the state of emergency is in effect will qualify
  • Each Training events/sessions will only be reimbursed once per applicant, with a properly completed Early Learning/Child Care Provider Teacher/Staff Member Eligibility Form
  • Funding is limited. Stipends will be awarded on a first-come first-served basis

Which trainings qualify for OEL Professional Development Training Stipends?

Qualifying trainings are listed here.  These are the only trainings that qualify.

How do you complete the Early Learning/Child Care Provider Teacher/Staff Member Eligibility Form?

The form is a .pdf fillable form and works well in Acrobat Reader or in CHROME, NOT in Internet Explorer.  If you prefer, you can print it and complete by hand.

Participating Teacher/Staff applicant’ complete sections 1-4

  • Section 1 – Applicant Information
    • You as the applicant complete this section
    • List the name of the provider who is your current employer or the one who will “sponsor” your, your most recent employer. The contact person and email should correspond with the information provided later in the application form
  • Section 2 – Training session/event
    • This is where you will note each of the training dates, entity (e.g. DCF) and name of training. You can submit more than one form but cannot submit or be paid for more than 10 sessions total.
    • You will need to submit completed transcripts or certificates for each session
    • Tracking for Stipend Requests – as mentioned above, you can submit more than one form, so mark here which request it is. If it is your first request complete section 3, if not, you can skip
    • Add up the number of sessions you have completed and multiple by $75 and put in the total amount you are requesting for payment
    • Remember, it cannot exceed $750
  • Section 3 – Employment Status/Data
    • Remember to put in your beginning date of employment.
    • This section is mostly check boxes and easy to follow
  • Section 4 – Applicant Affirmation and Attest Statements
    • Read carefully and make sure that you agree with the statements
    • Sign and date
    • Print your name and provide contact information

Sponsoring child care provider completes sections 5-6

The sponsoring child care provider has already submitted an Early Learning/Child Care provider Eligibility Form to ELCFV that allows you to apply for Professional Development Stipends😊

  • Section 5 – Provider Information
    • The “sponsoring” provider is your current employer or your most recent employer.
    • This information should agree with the information you completed in Section 1.
  • Section 6 – Affirmation and Attestation Statements
    • Sponsoring provider must complete this section
    • Authorized provider representative must sign and date
    • Authorized representative must print contact phone number and email address

Print, sign and email the completed form along with your training transcripts and/or certificates to quality@elcfv.org

When your form has been reviewed and approved, you will receive a link via your email as given on the form (triple check to be sure it’s right!)  to complete a W-9 and securely upload through Formstack (we will provide instructions at that time)

FAQ:

Question: Could the PD stipends impact unemployment filing status for qualifying teachers/staff?

A: Yes. Individuals receiving unemployment are required on a weekly basis to report work performed and/or related earnings. Although the stipends are not classified as wages, they are classified as work-related earnings.

–    Part-time earnings more than $58 will be deducted from your weekly benefit amount.

–   If your gross earnings in a week are more than your weekly benefit amount, no benefits will be paid to you for that week.

–   If you attend training or job orientation, your earnings must be reported for the week attended.

–   Any work and earnings not reported may result in a fraudulent overpayment determination. Reemployment Assistance fraud is a third-degree felony and is subject to prosecution by the State Attorney’s Office.

Source: DEO State of Florida Reemployment Assistance Handbook, (Rev 1/20), page 9 – Reporting Work and Earning. Individuals should consult a Reemployment Assistance Specialist for additional information or possible waivers due to the COVID-19 crisis.

Question: Do staff need to submit a form for each training?

Answer: No.  Please gather all training certificates and submit one Eligibility form.  ELCFV staff can assist with completion of the form.  Reach out to Carrie Reisinger at creisinger@elcv.org or call her directly at 386.317.3368

Question: If a provider is a VPK only facility, can all provider staff get stipends or only VPK staff?

Answer: For a VPK-only facility, only VPK staff are eligible for training stipends. For SR only facilities, only SR staff are eligible for the training stipends.

Thank you for your ongoing patience! We hope you will forward this to your teachers working in School Readiness and VPK. We also hope you will help them complete the form or send them to us for help. We look forward to paying them stipends in June and early July!

Once again, I am amazed at your ability to get things done! Thank you for all that you are doing!

Provider Update 5/27

Finally! Mini-grant funding is here! 😊

 What types of grants are available?

To support early learning/child care providers during the COVID-19 state of emergency, Early Learning Coalitions have been given the authority to award mini-grants to be used by providers for the following purposes:

  1. Purchase of supplies like disinfectants, soaps or paper products that help meet health and safety needs related to COVID-19
  2. Payment of infrastructure/operating costs like rent, utilities, or insurance
  3. Stipend payments to early learning practitioners who completed certain professional development trainings beginning on March 1, 2020 and while the emergency declaration is in effect (more information about these trainings and stipends later)

These mini grants are only available while the disaster or emergency declaration remains in effect.  These funds are designed to help with expenses related to the COVID-19 pandemic and help strengthen our child care workforce. Payment of mini-grant funds by ELCFV will occur as soon as possible after eligibility forms are received, but no later than 30 days after the COVID-19 emergency declaration period expires.

Who is eligible?

Basic criteria for eligibility include: (eligibility form here)

  • Provider has an active SR or VPK contract with the ELCFV and
  • Provider is located in Flagler or Volusia County; and
  • Provider does not have a pending/open contract-related Corrective Action Plan (CAP) or Probation notice in effect; * and
  • Provider is currently open for business or will
  • resume operations within 10 business days of submission of the eligibility form.

*Criteria does not include (1) VPK readiness rate improvement plans or (2) Quality Improvement Plans (QIP).

 

How much will you receive?

DCF designation

Licensed Capacity

Mini Grant Amounts

Family Day Care Home OR Large Family Child Care Home

Up to 12

$500 for each category

Child Care Facility

Up to 74

$750 for each category

Child Care Facility

75 or more

$1,000 for each category

Who can answer questions about these grants?

  • Call 386.323.2400, press option 3 and 3 again – don’t you just love automated systems?
  • Use the CHAT feature on our website
  • Email any of the quality and inclusion staff
  • You can always email or call me if you need to as well.
  • All providers are encouraged to apply. 
  • We hope to process the first round of grants no later mid-June 2020. 
  • Funding is limited; additional criteria may be applied to determine grant awards.

Next Steps?

  • Complete the application – chat, call or email with any questions – apply for all three options – even if you are not sure right now about the professional development grants, check that you are interested – you can always change your mind later!
  • Information about Professional Development mini-grants for teachers will be coming out in the next few days – there is a lot and I did not want to send it all at one time!

SAVED THE BEST PART FOR THE END!!

How do providers apply?

Last thing – those of you who are “out of county” providers – you will need to connect with your “home” coalition – they will have a plan for you.

So, apply! Be brave! We will help you through it!

Provider Update 5/27

  • CDC Guidelines – These guidelines were updated on May 21, 2020. Centers for Disease Control and Prevention (CDC) Please note, the maximum of 10 persons in a room language has been removed. Please see DCF Q&A below.
  • Governor Executive Order (EO20-131) related to Summer Camps – attached
  • DCF’s Q&A related to Governor’s EO 20-131

Dear Provider,

Please see Governor DeSantis’ Executive Order 20-131 that lifts restrictions on child care programs and allows summer camps and youth programs to become operational effective as of May 22, 2020.

As a result of the Executive Order, please see the following updates on capacity and group sizes for all registered and licensed child care providers:

Q. Are there limitations on capacity?
A. Only limitations on capacity as licensed. Providers are encouraged to consider recommendations for group sizes and social distancing measures issued by the Centers for Disease Control and Prevention (CDC).

Q. Are there limitations on group sizes?
A. No; however, the CDC recommends that group sizes remain small and that there be no mixing of one group with another group.

Provider Update 5/22

Federal Updates:

  • CDC updated Guidance for Child Care Programs that Remain Open as of yesterday (5/21/20) 
    • You may have seen some updates on social media that is combining some guidance for schools and child care,
    • I encourage you to read this guidance and make your own interpretations.

State Updates

  • Governor announced on his daily update that he is allowing summer camps and youth activities to begin. 
    • The Governor does not add parameters – he leaves that to the local communities.
    • That means counties and cities may develop their own rules around summer camps and activities – please watch for those in your local city and county  
  • The Governor has not updated his group size limits (9 students to 1 teacher) and DCF discussed on a call today that although CDC seems to have eased their guidelines, the Governor’s guidelines haven’t followed those updates yet.

Local Updates

  • The Office of Early Learning has asked for a waiver from the Governor to extend both the School Readiness and Voluntary Prekindergarten contracts for one year (19/20 contract extended for one year). This would mean each of you currently contracted would be asked to sign an amendment for one year (to expire Jun 30, 2021). Again, OEL has asked for this waiver, but we will not know if it is approved by the Governor’s office until mid-June. We will keep you posted!
  • I had hoped the Mini-grant applications would be ready to send out to you electronically today, but they didn’t get completed. I apologize for the delay, it is my fault, I was not clear on instruction. I am meeting with staff Tuesday morning and hope they will be done Tuesday, Wednesday at the latest! Again, I apologize, it is my fault for the delay. ☹
  • THANK YOU to all of you who were closed part of April and completed the questionnaire – you all ROCK!
  • 25% of our staff will return to our office on Tuesday – we have lots of “rules” for them! I will not be one of them, but will be thinking of all of the staff who chose to come back in the first wave! I think they will get a taste of all the cleaning and cleaning and cleaning you all have been engaged in over the last two months!

 

Mini grants are coming! I promise – Just a reminder – they are only available for providers in located in Volusia and Flagler – those that are “out of county” will need to connect with their “home coalition” – that’s who will have funds for you.

I hope you have a wonderful long weekend!

 

Winston Churchill said: “Never in the field of human conflict was so much owed by so many to so few.” – Thank you to all who served.

Provider Update 5/15

OEL Update

ELCFV Update

  • This is a link to a free video series for you that focuses on adjusting business practices during this time. It might be helpful…  
  • Mini-grants are coming – I promise!  Watch for more information next week
  • If you were closed at the end of April, please remember to complete the survey available on the Provider Portal – you only have until May 18th to do so!
  • I was invited to participate in a panel with Volusia County Emergency Management on delivered on Facebook today – I hope I represented you well! It’s really long!

Other Updates

  • Florida Family Child Care Home Association – scholarships availability – Email attached

Thank you for all that you are doing!

Provider Update 5/12

Good Evening!

Just a quick update to let you know that the survey mentioned below is now available.  For those programs that have had closures, you should have a link in the provider portal homepage common tasks panel to complete.

Remember: enrollment is the number of children currently on your roster, not your current attendance.

Important: The survey is due by MAY 18th!

Provider Update 5/8

Happy Provider Appreciation Day!

Hope you saw our video thank you on Facebook!! Have a great weekend and Happy Mother’s Day!

Provider Update 5/7

Thank you for your responses to our most recent survey sent by Christy West (If you don’t remember receiving it, it came to you in an email on May 1st at 9:52 AM and you can see it here.

Here are some updates for you!

You are Appreciated!

May 8th is Provider Appreciation Day and it could not come at a better time.  You have been patient, resilient, creative, and caring throughout the ongoing COVID emergency. You have waited for answers to important questions, stayed open for families as you have been able, found ways to follow CDC guidelines for safe operation and through it all taken good care of children and families. To quote Kathryn Stockett, author of The Help: “You are smart.  You are kind.  You are important.”  You all are APPRECIATED more than you know. Thanks for all you do, now and always.

Let’s Chat! 

Did you know that the ELCFV website offers a Chat feature?  Look for the message about chat when you land on our website OR for the icon at the bottom of your screen.  Child Care Providers are invited to chat with an ELCFV representative during regular business hours Monday through Friday. This is a quick way to get help with many School Readiness or VPK issues. We look forward to hearing from you!

Standards Focus on Social Emotional Development

Stress is a real concern during any emergency and especially now.  This is a great time to make supporting children’s development in the Social Emotional Standards a priority in your classrooms.  Click HERE  to view the standards for Social and Emotional Development for children Birth to Five Years Old.  You’ll learn what to expect from children at each stage of development and ideas for supporting growth.

Pop Up Professional Development

COVID – 19 presents some unique challenges in your program and classrooms.  ELCFV is offering training opportunities intended to help you create consistent routines to ease stress, respond to possible child abuse or neglect, identify potential developmental delays and MORE.  Watch for a flyer and link to register coming very soon.

Thank you for all you are doing to take care of families and our community during the COVID epidemic.

Provider Update 5/6

  • On Friday, I mentioned that there would be a survey coming out on Monday or Tuesday from the Office of Early Learning. As you have noticed, that did not happen! It has been delayed and you most likely will now see an email followed by a survey, hopefully, sometime the week of May 11th – I apologize for the misinformation.

  • Quick reminders:
    • Parent co-payments are waived until further notice, per OEL.
    • Attendance submission is due by the end of today, May 6th

 

Thank you for all that you’re doing! Do you see a light at the end of the tunnel??

Provider Update 5/1

OEL will be running an update to the system on Monday night, May 4th from 6:30 PM to 10:30 PM – the Provider Portal will be unavailable during this time and we apologize in advance!

Payments

  • School Readiness and VPK Contracted Providers will be paid for enrolled children for May.
    • Our understanding is that it will be paid to all providers, whether you are currently open or temporarily closed.
    • There is an expectation that all programs will reopen at some point, if you accept these payments.
    • Remember, most School Year VPK programs end mid-month in May so will not be a full month of attendance or payment.
    • Remember, you receive this payment in June.
  • If you are a program that was closed for any time since March due to COVID-19, after Monday night, you will see a survey pop-up on the provider portal when you log in to submit attendance. Attached to is a screenshot of what we think that survey will look like. You will be receiving an email from OEL directly about this hopefully Monday (5/4/20) and must complete the survey by May 15th.
  • Parent copayments are waived until further notice per OEL

 

Attendance

General Comments

  • Attendance due date of 3 days may be extended. Attendance will be due no later than May 6, 2020.
  • Please refer to Guidance for Marking Attendance provided below for processing attendance. Please feel free to reach out to ELCFV staff with questions.
  • Do not change your 2019-2020 VPK Provider Application class calendar due to COVID-19. All absences and temporary closures related to COVID-19 in April 2020 will be paid

Programs who have been open the entire time:

  • Submit attendance as normal
  • You should not see a survey pop up and should not have to complete a survey at any time

Programs Closed prior to April 1st and still closed as of May 1st with no intention of opening during April 2020

  • Submit attendance as normal
  • If you submit attendance prior to Tuesday, May 5th, you will need to return to the Portal prior to May 15th and complete the online survey.
  • Otherwise, if you submit attendance after May 5th, you will see the pop up survey and be required to complete prior to proceeding to attendance.

Programs Closed prior to April 1st and planned to open during April 2020(whether you actually opened or not)

  • STOP – do not submit attendance. Coalition staff must update end date for closure. If you submit attendance, you will have to redo this work. Please do not submit attendance.
  • ELCFV staff will contact you once they have updated your record for your to submit your attendance.
  • If you submit attendance prior to Tuesday, May 5th, you will need to return to the Portal prior to May 15th and complete the online survey.
  • Otherwise, if you submit attendance after May 5th, you will see the pop up survey and be required to complete prior to proceeding to attendance.

Guidance for Marking Attendance

School Readiness:

  1. For absences related to COVID-19, open days choose the “Absence due to Disaster” reason. Comments and a document are not required.
  2. Absences during Closures will not need to be marked and will display an (*) on those days. They will be reimbursed on our end. This will only reflect if you initially informed Christy West of your closure dates.
  3. If you have closure dates and they do not display on the attendance as an(*) please email Christy West at cwest@elcfv.org with those closure dates. Do not submit until they are entered.
  4. Do not change your 2019-2020 provider profile “Closures Calendar” tab due to COVID-19. Temporary closures outside of your normal operating business hours and dates should be communicated to us per the above instructions. All absences related to COVID-19 closures in April 2020 will be paid.

VPK:

  1. Mark absences for open days as usual and for closures due to COVID-19 in the Provider Services Portal the attendances will display an (*) on those days and submit then completed attendance roster to ELCFV.
  2. The (*) will only appear if the coalition (Christy West) was informed of those closure dates.
  3.  Absences will not affect your 80/20 for the month of April.

 

I will send more information as I receive it. I hope this helps! Have a great weekend!

Update #2 4/30

2nd Update for today!  This is a recap of information from Governor DeSantis

This update includes:

  1. Recap of Governor’s press conference (section below)
  2. Link to Governor’s Executive Order (extension of current stay at home) 
  3. Link to Governor’s new Executive Order 
  4. Link to FAQ for Governor’s Plan 

The Governor’s Press Conference yesterday here are the basics – three sections: Guiding Principles, Phase 1 and Next Steps

Guiding Principles:

  • Public Confidence – using a Safe. Smart. Step-by-Step. Plan to reopen Florida
  • Protection of Civil Liberties & Maintaining Individual Rights
  • Partnership with Location Communities with plans based on geographic needs
  • Public Health and Safety
  • Protection of the Vulnerable
  • Healthcare System Readiness
  • Economic Recovery

Phase 1

  • Schools maintain distance learning
  • Visits to senior living facility prohibited
  • Elective surgeries can resume
  • Restaurants may offer outdoor seating with six foot space between tables and indoor seating at 25% capacity
  • retail can operate at 25% of indoor capacity
  • No change for bars, gyms, personal services (example: hairdressers)
  • Vulnerable individuals avoid personal contact even though stay at home order expiring
  • All individuals, when in public, should maximize physical distance from others
  • Avoid socializing in groups of more than 10 people in circumstances that do not readily allow for physical distancing
  • Face masks are recommended for all those in face-to-face interactions and where you cannot socially distance.

Next steps 

  • Key metrics will be used to determine when to move to next steps (DATA)
  • The state maintains the health benchmarks of the Safe. Smart. Step-by-Step Plan
  • Maintain hospital bed capacity
  • Monitoring COVID-19 test positivity rate

 

To remind everyone, child care programs have always been included as essential services. You are allowed to be open and allowed to reopen now. Again, I plan to send out more information tomorrow after our call with OEL – it will be in the late afternoon. Thank you for your patience, you all have been so wonderful and kind.

Provider Update 4/30

More updates will be coming! Coalitions have a long call with OEL tomorrow mid-day and we hope to have lots of information to share after that!

 

Updates from ELCFV

  • Florida will be slowing opening back up for work. Some of you have been open all along – some are considering what to do… We know this is a personal business decision and we know a lot of thought has to go into that decision. We really liked what the Governor had to say yesterday, separate fact from fiction. Try to let fact drive your decision making, don’t let fiction drive your fear. We know that is hard.
  • Attendance Questions…please hold them. 😊  We are awaiting guidance from OEL. Once we receive it, we will send another email to update you with all the info you will need to submit your attendance for April. You will still need to submit it, but please wait until you receive further information from us.  We hope to be able to send the updated guidance by tomorrow 4:30pm on Friday, May 1, 2020.  Any updates to your closures need to be entered in the portal (by ELCFV staff) before your attendance will populate correctly.  If you reported an anticipated re-open date which has already passed, and we have not received further communication from you, you will be contacted by ELCFV staff.  Thanks for your patience in these uncertain times.  
  • Back in March, the Commissioner of Education assured everyone that allocations for School Readiness and VPK were secure through June 30th. I want to remind everyone that is still the case. However, that does not mean that payment for full enrollment, whether you are open or closed is assured. That is not the same thing.
  • If you are currently a CLOSED provider, you will see a survey pop-up on the provider portal when you log in to submit attendance. Attached is a screenshot of what we think the email will look like. You will be receiving an email from OEL directly about this either Friday (5/1/20) or Monday (5/4/20) and must complete the survey by May 15th. It must be completed for May payment to be received in June – attached is a glimpse of the survey
  • Attached Email from OEL – labeled OEL Provider Email Sent – here is an excerpt:

Reimbursements for School Readiness and VPK Programs

You were notified that for March and April, you will be reimbursed based on enrollment rather than attendance. This is an effort to help financially support your day-to-day operations, including paying teachers’ wages or incentives to retain your work force. Based on your current School Readiness and VPK enrollments, we understand that these funds alone may not be sufficient to cover all of your payroll expenses, but are expecting that these funds, in part, be allocated to wages or bonuses to retain your staff. The CARES Act encourages states to place conditions on continue payments to child care centers. OEL will require the following:

      • For providers that are closed, you will be required to complete an online survey monthly that will ask information related to your closure and certify that you are using some of the funds received to pay the wages or incentives to your VPK and SR staff. We anticipate that the first survey will be available the first week of May. We will work with your coalition to provide you with the results of your survey as soon as possible.
      • For providers that are open, no additional action is required at this time.

I really liked something the Governor said yesterday on his conference call. He talked a lot about separating fact from fiction and not letting fiction drive fear. I encourage all of us to do just that. I will be sending out quite a few updates in the next few days. And appreciate all of your patience as you read through everything! Please let us know if you have questions. Thanks!

Provider Update 4/20

New Resources

  1. Map of open child care providers on our website.
  2. Map by Florida’s Department of Health showing data of COVID-19 
  3. Virtual Kindergarten Roundup in Volusia for Fall of 2020 – flyer 
  4. CDC Frequently Asked Questions – updated on April 17th 
  5. CDC released updated Guidance for Childcare Programs that Remain Open – updated on April 16th  
  6. Possible small business funding available through the U.S. Chamber of Commerce Foundation

Remember:

  1. Even though you are getting paid based on enrollment, you still have to keep attendance and parents still have to sign children in and out of care each time they come. Contact us if you have questions.
  2. ELCFV is accepting referrals from first responder and essential health care employers for employees in need of child care. Contact us if you have questions.

Coming soon:

  1. Continuing to survey provider needs – hoping to provide programs with:
    1. Offering open programs some supplies
    2. teachers with professional development opportunities, including incentives
  2. Updates from the Office of Early Learning – I am sure there will be more information coming – with the Governor’s announcement that K-12 schools will not be physically in session for the rest of this school year, we will be offered further guidance soon!

You all are doing a fantastic job! We have had such great response from you, your families and the children you are serving. You are working hard to help your families and children feel safe and we are here to help! Thank you for all that you are doing!

Provider Update #2 4/9

 

First responders and health care workers

I wanted to provide you more information on this program. Today, we worked on putting this package together for employers and we wanted to share it with you as well. I have attached the following information:

  1. First Responder and Essential Health Care Referral – it is a fillable .pdf form (referral must be signed and uploaded to ELCFV by employer)
  2. First Responder HR Flyer – this is short instructions for Employer
  3. First Responder Childcare Assistance – flyer for employers to post to advertise for employees
  4. Health Care and First Responder Lists – EO 20-91 – list of positions that qualify for this funding

Remember: This program pays SR providers a bonus of $500 per child enrolled up to 8 children per month for a maximum of three months. For a total of $4,000 per month and $12,000 total bonus over 3 months.

 

CARES Act Resources

Another resource titled Small Business Non Profit COVID-19 Resource Guide FRP created by our board member, Paul that I wanted to share. I have attached the .pdf here for your use. Reames Employee Benefits Solutions created a comprehensive resource guide to help you navigate the different emergency loan programs, the Paycheck Protection Program, Commercial Loan Deferment, the FFCRA , etc. as well as resources for individuals and employees. Here is Paul Schandel, our board member’s information, if you would like to connect with him. 

Sorry to send a second update today, but I really wanted to get you more information about the referrals – we had lots of questions today!

 

Provider Update 4/9

First responders and health care workers

The Florida Department of Education, Office of Early Learning is expanding access to childcare for Florida’s first responders and health care workersSee a copy of the referral, for your reference. Here are the basics:

  • Childcare referral for up to 3 months
  • For children ages birth to 13 years old
  • Can attend contracted SR providers
  • Parent co-payment is waived
  • Waives parental income requirements
  • Pays SR providers regular reimbursement for enrollment and a bonus of $500 per child enrolled under this plan up to 8 children per month for a maximum of three months. This would total $4,000 per month for 3 months for maximum of $12,000 total bonus.

Parent/Caregiver Eligibility for the program includes:

  • Child(ren) are a US citizen or legal resident
  • Family resides in Florida
  • One or both parents are a first responder or health care worker
 

CARES Act Resources

I started to include this resource in the update on Tuesday, and completely forgot! So here it is. One of our ELCFV board members offered this information and I thought it might be helpful to some of you. I know there is a lot of information out there and if you are already working with a banker, accountant or insurance agent you can just skip to the next item – but if not, take a minute and see if this info or anything on the attachment might help you.

Attached is a COVID-19 FAQ that goes into specific situations that you might be dealing with as an employer as well.

  • Significant Developments Pertaining to coronavirus/COVID-19 (“coronavirus”) & its Impact on your Health & Welfare Plans 
  • Overview/Refresher of Key Laws and Regulations to Help Understand how Pandemics can Impact Your Benefits Programs 
  • Key Takeaways and Actions Steps for Employers and Plan Sponsors in any Health Emergency or Possible Related Recession

Here is Paul Schandel, our board member’s information, if you would like to connect with him. 

 

Financial Support for Preschool Partners & Nonprofit Organizations: The SBA’s Paycheck Protection Program & How to Apply 

Another resource. Jumpstart and the Small Business Administration have collaborated to offer webinars scheduled for tomorrow, Friday (4/10) and Monday (4/13). Jumpstart financial and policy experts share:

  • Overview of the SBA’s new Paycheck Protection Program and what’s included
  • Specific guidelines provided by the SBA and Treasury Department
  • Details on how to apply
  • Answers to questions on the application process

Who should attend:

  • Preschool/program directors
  • Nonprofit leaders

Have we been calling, emailing or in general bugging you this week? WHY???

You are hearing from our staff A LOT right now and I just wanted to let you know why. Providers – Touch points from coalition staff

  • Attendance and Payments processing questions – we have 3 staff working on this, as they come across questions, they may be reaching out to you. (this will end this week, early next week)
  • Closures and needs survey – we have 4 or 5 different staff reaching out to you about this – it may seem duplicative of questions being asked about attendance and payment (when did you close…) but I promise you, we are trying to double check and compare our lists and the lists we have of the lists. 😊
  • Identifying available care for parents’ questions – this is another 2 or 3 staff – as parents/caregivers call us regarding specific kinds of care, some staff may be reaching out to check and make sure that care is available.
  • Check ins – some staff are checking in to see how you’re doing and if we can help.

Thank you for continuing the work you are doing. If you have questions, please reach out. We hope to have news to share soon on connections for supplies.

Provider Update 4/7

Update from ELCFV

  • All ELCFV staff are telecommuting – we are working and ready to help you, please reach out to us by email, phone, or chat on our website.
  • We are working hard on reimbursement. Christy West is taking the lead. If you have questions, please reach out to her. Her email address is: cwest@elcfv.org
  • Thank you to those who completed the survey from last week. Our staff are reaching out now for more details and identify specific ways we can help.
  • Governor DeSantis’ Stay at Home Executive Order limited movement starting on 4/2/20 . Remember, childcare programs offering care for essential workers is considered an essential service. We need your help in encouraging parents who are not essential workers to stay at home and keep their children at home. If you have questions, please feel free to email me or call me. I am happy to talk with you or your families.
  • The Office of Early Learning is working through the final pieces of temporary funding for 1st responders and healthcare workers. We will be reaching out to identify capacity and willingness to accept children from these families. More to come!

Resources

  • Website updates for providers – some are listed below and then more are here.
  • Website updates for families – some are listed below and more are listed here
  • For resources to keep children active and learning, like and follow us on Facebook and share from your program’s page!
  • CARES Act resources –

FREE Ongoing instruction through Online Preschool

  • Atlanta Speech School Online Preschool from the Cox Campus The mission of this organization is to give ALL children a voice.  Don’t let the name fool you!  This totally free, self-paced, daily program is great for ALL children.  Learn more by watching a two minute video and register COX CAMPUS ONLINE PRESCHOOL
  • ABC Mouse is an online program with aStep-by-Step Learning Path that presents the full ABCmouse.com curriculum in a carefully designed program… As your child completes each lesson, he or she …motivated to continue learning by ABCmouse.com’s Tickets and Rewards System” Childcare programs can register to receive a link that provides free access for their families. Click AGE OF LEARNING  to learn more.

Free Tips and Tricks for you to share with families

  • Vroom provides “science-based tips and tools to inspire families to turn shared, everyday moments into Brain Building Moments®”.  Click to learn more VROOM
  • Lakeshore Learning has created free resources like printable activity plans and pages 
  • Conscious Discipline offers five tips and supporting resources to help you manage children’s behavior (and your own) during the COVID emergency at CONSCIOUS DISCIPLINE
  • Ready Rosie “…has developed a FREE toolkit to provide (daily) tips through MODELED MOMENT videos…”  READY ROSIE

We continue to be amazed with your resiliency and thankful for all that you are doing for your staff and our families. Please let me know if we can do anything for you.  

Provider Update 4/1

State and Federal Updates:

  • Governor DeSantis issued a STAY AT HOME Executive Order today. (Here is a link to the EO and Miami-Dade EO 07-20). Here is the excerpt that refers to child care providers being an essential services. 

Miami-Dade County Emergency Order 07-20 (PAGE 3 of 5)

  1. Essential retail and commercial business, which may be open are:
    1. Childcare facilities providing services that enable employees exempted in this Order to work as permitted. To the extent possible, childcare facilities should operate under the following mandatory conditions:
  1. childcare must be carried out in stable groups of 10 or fewer (inclusive of childcare providers for the group)
  2. children and childcare providers shall not change from one group to another.
  • If no more than one group of children is cared for at one facility, each group shall be in a separate room. Groups shall not mix or interact with each other.
  • Paycheck Protection Program – The $2 trillion coronavirus relief package signed into law last week, officially known as the CARES Act, includes nearly $350 billion for a federal small business loan program called the Paycheck Protection Program. If all employees are kept on payroll for eight weeks, the Small Business Administration (SBA) will forgive the portion of the loans used for payroll, rent, mortgage interest, or utilities. Up to 100 percent of the loan may be forgivable; if you keep your staff employed through June 30, 2020. Check to see if you qualify and then contact your bank to see if it is an SBA-approved lender. If your bank is not an SBA-approved lender, contact the SBA to find one. – Learn More

ELCFV Local Updates:

  • Attendance is due this week! Here is a glimpse of the email you will receive an email tomorrow (4/2/20) from Kim Burrows. It will have some additional instructions for March and COVID-19. Christy West and Kim Burrows have done work in the background to make your job easier when submitting your attendance. If you don’t get it, let me know and I’ll forward to you…
    • Your attendance is due by the 3rd business day of each month. Late submission may result in attendance being processed in the next billing period.
    • As we begin to process reimbursement – keep an eye on your email for any rejections of Attendance rosters. You will receive an email with what needs to be corrected, and you will need to resubmit those records, in order to be paid
  • We are here to help! Please complete this survey and we will use it to follow up with you – we want to help you meet your individual needs and are looking for additional information to know where to start.
  • The ELCFV Daytona physical office will close as of Friday, April 3, 2020. Staff are still available by email and if you call and do not talk with someone in person, you can leave a message and we will follow up. If you have trouble getting in touch with someone and feel it’s urgent, please email me at djlebo@elcfv.org or call me at 386.317.3350.
  • We hope to have updates out to you by Friday with online instructional resources available to you for to use with families. Stay tuned!

Thank you for all that you are continuing to do to help our families and stay safe. We will continue to communicate with you and please watch our Facebook and website for regular updates.

 

Provider Update 3/27

We have made it through the week! There has been a lot of change this week and we’ve received some updates from the Office of Early Learning and the Department of Children and Families.

 

What happened this week?

  • Received update from OEL with Short Q&A 
  • Received a request for survey completion: Here is a very short recap and the survey: In our ongoing effort to gather as much information as possible about access to child care during the next few weeks, the Department of Children and Families, Office of Child Care Regulation, would like your feedback. Please click on the link below to access the survey: https://www.surveygizmo.com/s3/5523958/COVID-19-Child-Care-Operations
  • Most child care programs have contacted us with their status of operations here is a quick look:
 

 

What’s happening next week?

  • It’s the end of the month and we will be reaching out to you for attendance information.
  • The Daytona ELCFV Office will remain open for two more weeks. The DeLand and Flagler offices are temporarily closed. The majority of ELCFV staff will be working remotely.
  • Additional information about outreach from ELCFV staff for families and providers including:
    • Training opportunities for preschool teachers
    • Fun activities parents can use with children at home
    • Needed resources for child care programs how to get them

 

 

Thank you for all that you are doing. For those of you who are working, cleaning, taking care of children and your staff. For those of you who have made the hard decision to close temporarily and are worried you’ll never open again and for everyone in the middle. We know how important the work you do is and your giving hearts. Thank you for taking care of our most precious gifts. Hopefully, this weekend, you’ll have a chance to take care of yourselves! 

Provider Update 3/24

As a childcare provider with a contract – you should have received the following emails yesterday and today:  If you did not, please let me know (djlebo@elcfv.org) and I will forward to you.

  • FROM: Office of Early Learning communications@oel.myflorida.com SUBJECT: Support for School Readiness and VPK Providers: COVID-19 DATED: Tuesday, March 24, 2020
  • FROM: Florida Department of Children and Families FLDCF@info.dcf.state.fl.us SUBJECT: Coronavirus Guidelines – March 24, 2020 DATED: Tuesday, March 24, 2020.
  • FROM: ELCFV DJ Lebo SUBJECT: COVID-19 Update for Parents DATED: Monday, March 23, 2020.

We are awaiting specific information from OEL regarding the implementation plan for several things and will pass information along as soon as we receive it. At this point, I know we are waiting on information for the following items:

  • How to submit attendance for March for VPK and School Readiness
  • If and what type of information will be required for extended absences related to COVID-19
  • If and how to change calendars for VPK
  • If any additional work is needed from providers for waiving accountability related to VPK assessment
  • Start date for parent fee waivers – we have recommended that providers stop collecting parent fees with their next regular billing cycle.

PARENT FEES:

We have had lots of questions about the difference between parent fees and differential payments. I wanted to give you a little insight into OEL’s thinking regarding waiving parent fees. It was a two-fold decision.

  1. Help parents who have been hit hard financially by this crisis
  2. Help child care programs – We know that waiting for coalition payment can be troublesome. We also know that in this difficult time, you can depend on coalition payment, when some families may not have the ability to pay you. Many providers have said that their enrollment is down significantly. The coalition paying the parent fee assures the provider you will receive these funds. We believe this is part of a long-term solution to this crisis.

We will only be paying the parent fees, not the differential. Here is an example:

RATES

NORMALLY

 

COVID

Provider Published Rate

$25.00

 

$25.00

ELCFV Reimbursement Rate

$20.00

 

$20.00

Parent Fee

$2.93

 

$0.00

Coalition Pays Provider

$17.07

 

$20.00

Parent Pays Provider

$7.93

 

$5.00

OTHER THINGS WE ARE WORKING ON:

  • We know many of you on the food program are worried about food supplies. We are working with the OEL and state resources to find help. We will pass on anything we learn. In the meantime, I offer this link for your families – 2-1-1 Volusia & Flagler – they have a phone number and website for resources
  • If you have families who have been absent and you haven’t been able to contact them, let us help. We have staff who are willing to reach out and check on them. Please email either Beth Freshour (bfreshour@elcfv.org) or Cindy Adams (cadams@elcfv.org) with the child’s first name and last initial – please remember – NO FULL NAMES IN EMAIL!

Please check out the updated resources webpage.

Please remember – call me or email if you have questions or concerns and thank you for all you continue to do for our children and families.

Parent Update 3/23

To help parents, The Office of Early Learning (OEL) has agreed to:

  • Suspend termination of School Readiness eligibility
  • Extend the timelines for redetermination of SR eligibility
  • Waiving parent copays/fees for all eligible SR families regardless of their income.

To help childcare programs, OEL has agreed to:

  • Pay/reimburse programs for additional child absences when the provider is open and for those that occur during temporary closures.

What this means for you: 

  • Suspend termination of School Readiness eligibility and extend the timelines for redetermination of SR eligibility
    • If you are due to renew and have access to the portal and the ability to upload your documents, please continue the process to renew your care.   If you do not have access, please contact us at childcare@elcfv.org so we can help.
    • If your employment was suspended or has ended please contact us at childcare@elcfv.org and include your first initial and last name and last day of employment.
  • Waiving parent copays/fees for all eligible SR families regardless of their income.
  • Your parent fees will be waived during the COVID-19 crisis
  • Pay/reimburse programs for additional child absences when the provider is open and for those that occur during temporary closures.
  • If your childcare provider is open but you are not sending your child, your childcare provider is being paid as if your child is attending
  • If your childcare provider is open but you are not sending your child and you are paying to hold your spot you will no longer need to do so as they will be paid for the additional absences with the exception of any differential

If you have any questions regarding your childcare OR are in need of any resources please contact us by phone at, 386-323-2400 select Option 2 for Family Services OR Online via our website: www.elcfv.org – just click on “Chat with Us” OR via email at childcare@elcfv.org

Provider Update 3/20

Information the Office of Early Learning reiterated today:

  1. To help child care programs, OEL has agreed to:
    • Pay/reimburse programs for additional child absences when the provider is open and for those that occur during temporary closures.
    • Eliminate all requirements for remaining child screening/assessments or provider program assessments for the 2019-20 program year.
    • Extend timelines for provider improvement plans and reports.
  2. To help parents, OEL has agreed to:
    • Suspend termination of SR eligibility
    • Extend the timelines for redetermination of SR eligibility.
    • Waiving parent copays/fees for all eligible SR families regardless of their income.
  3. OEL strongly encourages providers to adhere to the CDC’s guidance which limits gatherings of students and employees to no more than 10 people in an occupied space. There are questions about age groupings that DCF is working through. OEL appreciates that these are tough decisions for child care operators to make.

Information from ELCFV:

  1. SAD NEWS: Jenny Adams decided to leave ELCFV. Today was her last day. We wish her well and are very sad to see her go. Until we determine next steps, please contact  me, DJ Lebo (djlebo@elcfv.org) or Nancy Walsh (nwalsh@elcfv.org) the Director of Quality and Inclusion with questions or concerns you may have.
  2. ELCFV has had staff telecommuting for over a year and next week will be no exception. Our Daytona and DeLand offices are still open and Flagler will be open by appointment only.

    Please remember – call me or email if you have questions or concerns. I hope you have a restful weekend.

Provider Update, 3/19

Information the Office of Early Learning reiterated today:

  1. OEL WILL pay/reimburse VPK and SR providers for additional absences of active enrollments or temporary closures due to COVID-19. That has been very clear from both the Governor and the Commissioner.
  2. OEL strongly encourages providers to adhere to the CDC’s guidance which limits gatherings of students and employees to no more than 10 people in an occupied space. There are questions about age groupings that DCF is working through. OEL appreciates that these are tough decisions for child care operators to make.

Information from ELCFV:

  1. If your program decides to close, please send an email to either djlebo@elcfv.org or cwest@elcfv.org letting us know (1) program name (2) contact name (3) phone number (4) reason for closure (5) effective date of closure (6) estimated reopen date. Please wait to submit updates to your 19/20 VPK calendars until normal business operations have resumed.
  2. ELCFV has had requests from both hospital systems (Advent and Halifax) as well as the foster care system for possible respite care for children birth to 12 years old. If you plan to remain open and would like to be added to a list of available programs for hospital employees or foster parents, please email me (djlebo@elcfv.org) or Pam Mitchell (pmitchell@elcfv.org).  We are working to compile a list by Monday or Tuesday of next week.

Provider Update, sent 3/18 PM

 NEW WEB PAGE

In an effort to provide regular communication, ELCFV has added a web page on our website specific for COVID-19 https://elcfv.org/covid-19/. It includes prior communications to providers, families and community as well as links to various resources

DOE NEWS UPDATES

http://www.fldoe.org/newsroom/latest-news/florida-department-of-education-announces-additional-guidance-for-the-2019-20-school-year.stml

 

Excerpt below regarding limiting number of children and staff in a single space.

School Readiness and Voluntary Prekindergarten Programs

  • Commissioner Corcoran strongly recommend school readiness and voluntary prekindergarten programs adhere to the CDC’s guidance for higher-risk populations by limiting students and employees to no more than 10 people convening in a single occupied space, therefore breaking students into groups as necessary, maintaining social distancing best practices and proper hygiene. 

UPDATED INFORMATION

Regardless of your personal decision regarding the operation status of your facility, here are some of the financial supports that the Office of Early Learning is working on:

  • Increase allowable absences for enrolled and attending children in the School Readiness & VPK Programs.
  • Consider waiving parent co-pay fees for parents that are not able to work due to forced work closures, layoffs or loss of employment.
  • Provide reimbursement for closure days for contracted School Readiness and/or VPK providers; and
  • Amend eligibility requirement deadlines to prevent loss of services.

In his March 17th press release, the Commissioner of Education stated that all School Readiness and Voluntary Pre-Kindergarten Programs will receive their full allocation of funding through June 30, 2020 as though there was no disruption in education. The purpose of this continued funding is to ensure that child care providers will be able to financially support their day to day operations including paying teachers and child care staff regardless of the decision to remain open during this health crisis or not.  

GOOD NEWS – PAYMENT TO PROVIDERS

Programs received email notification of payments for February 2020 today which will post to bank accounts on Friday, 3/20/20.

TALKING WITH CHILDREN ABOUT CORONAVIRUS DISEASE

Here is a link for you to use in talking with children. https://www.cdc.gov/coronavirus/2019-ncov/community/schools-childcare/talking-with-children.html

  • Remain calm and reassuring
  • Make yourself available to listen and to talk
  • Avoid language that might blame others and lead to stigma
  • Pay attention to what children see or hear on television, radio or online
  • Provide information that is honest and accurate
  • Teach children everyday actions to reduce the spread of germs

The next few weeks will challenge us all but, as always, the workforce will be counting on you to do what you do best, educate and care for children!  I trust and feel confident that you will continue to do what is best to serve the community during this time. 

 

Thank you and if you have questions, please feel free to reach out to me at 386.317.3350

Parent Update 3/17

In this time of uncertainty and state of emergency, the health and safety of children and families is the priority of the Early Learning Coalition of Flagler and Volusia (ELCFV). 

Some important facts:

  • Currently each childcare program can make the decision that they think is best in regards to closing.
  • ELCFV is encouraging programs to safely meet the needs of families who depend on childcare in order to work essential functions like healthcare, emergency services and retail, while being socially conscious.
  • You are not required to take your child to childcare for VPK or School Readiness if you do not feel comfortable doing so.
  • You will not lose your childcare benefits or VPK eligibility during this time.
  • Your current childcare program is not required to save your enrollment spot, please discuss your preferences with them.

We are available to answer any questions you may have. There are a variety of ways to reach us:

 

  1. In person: if this changes we will update on social media and our website
  2. By phone: 386-323-2400, select option 2 to reach Family Services
  3. By e-mail: childcare@elcfv.org or any e-mail addresses you have for individual staff
  4. By chat: visit our website to chat with us from 9 AM to 4 PM: www.elcfv.org

 

Because this is a unique emergency, rules that have guided decision making in the past will not result in the best outcomes now.  ELCFV encourages individual childcare providers and parents to decide what is best for them and their families.

Childcare programs are often small businesses that must operate in ways that make sense financially.  ELCFV is working in collaboration with the Office of Early Learning, Department of Education, and Department of Children and Families to provide guidance to minimize the financial impact of this state of emergency. We believe relief is coming and hope to see further guidance within the next couple of days, including an Executive Order from the Governor.

We will continue to monitor recommendations by the CDC and the governor.

Provider Update 3/16

In this time of uncertainty and state of emergency, the health and safety of children and families is the priority of the Early Learning Coalition of Flagler and Volusia (ELCFV).  Current conditions raise many concerns including:

  • Staffing at your programs
  • Child attendance and impact on eligibility for SR or VPK
  • Financial impact of closure/reduced attendance
  • Availability of supplies to maintain a safe and healthy childcare environment

ELCFV is committed to helping childcare providers make the best decisions they can about their programs. To help with that, we’ve included a lot of information and encourage you to please carefully read the following message in its entirety.

  1. Because this is a unique emergency, rules that have guided decision making in the past will not result in the best outcomes now.  ELCFV encourages individual childcare providers to decide what is best for them, their staff and families regarding operation of their programs. In making that decision, please consider your ability to:
  • Staff your program appropriately while allowing staff who are too sick to work, to stay home
  • Meet the needs of families depending on childcare in order to work in essential functions like healthcare, emergency services and retail
  • Continue operation even if district schools close
  • Maintain a safe and healthy childcare environment
  • Be socially conscious and help stop the spread of this virus
  1. Childcare programs are often small businesses that must operate in ways that make sense financially.  ELCFV is working in collaboration with the Office of Early Learning, Department of Education, and Department of Children and Families to provide guidance to minimize the financial impact of this state of emergency. We believe relief is coming and hope to see further guidance within the next couple of days, including an Executive Order from the Governor.

Actions being considered include:

  • Reimbursing both School Readiness and VPK providers for child absences beyond what rule currently allows
  • Extending due dates for things required of providers like child screenings and assessments, CLASS assessments, improvement plans or plans for meeting other existing requirements
  • Extending due dates for eligibility determinations including those related to child absence

ELCFV will pass along additional information via our website and email messages as it becomes available.

  1. Additionally, Governor Ron DeSantis announced the activation of the Business Damage Assessment survey to assess the impact of COVID-19 on Florida’s local business operations. The survey, managed by the Florida Department of Economic Opportunity (DEO), will evaluate businesses affected by COVID-19 and the impacts the virus has had on the local economy so actions to implement appropriate relief programs can begin. Childcare businesses are encouraged to take The Business Damage Assessment Survey online at https://floridadisaster.biz/

Results from this survey will be shared with state agencies and local partners. Surveys submitted by small businesses can be used to access the Small Business Administration’s Economic Injury Disaster Loan, made available for COVID-19 through the Coronavirus Preparedness and Response Supplemental Appropriations Act. For inquiries or assistance with the survey, businesses can contact Emergency Support Function 18 at ESF18@em.myflorida.com

Lastly, it is important that you update ELCFV if you choose to close (send me an email or update the portal). OEL has asked that I update them daily by 3:00 PM of local closures. We appreciate all you are doing to keep children, families and our community safe. Please direct any questions about this message to me, DJ Lebo, at djlebo@elcfv.org

My direct number is 386.323.3350 and I will do my best to answer your questions. Thank you!

Provider Update 3/15

I appreciate everyone’s patience as we sift through all of the Coronavirus information. Unfortunately, as this afternoon, I have nothing new to share with you.

 Typically, when we have a disaster, such as a hurricane, it has been our policy to following the closing of the school districts. However, as we all know, this situation is different. At this point, the ELCFV is not closing, nor are we recommending that childcare programs close this week. Based on our understanding, communication with the Office of Early Learning and our fellow coalitions around the state, we believe that mass closures are not reimbursable based on rule at this time.

 As of day, neither the Department of Children and Families nor the Department of Health has recommended mass closure of childcare programs. I believe these are the entities, along with the Governor, who have the ability to order emergency closures identified in rule that will trigger payments.

 If the Department of Health recommends that your childcare program close based on possible COVID-19 exposure, please alert the coalition immediately. We will work with you individually for payment of School Readiness and VPK contracts.

 We hope to receive further guidance from the Office of Early Learning Monday or Tuesday of this week and we will continue to provide updates.

Provider Update 3/13

Flagler and Volusia County Schools have announced cancellation of school for a week beyond this week’s scheduled spring break. Schools are currently scheduled to resume classes on March 30th. This action is in an effort to curb the spread of the coronavirus.

 I know all of you have questions about what our next steps will by because we typically follow school district closures. However, ELCFV is awaiting guidance from the Office of Early Learning regarding recommendations for child care school readiness and VPK closures. We hope to have further information to provide you by Sunday after 4:00 PM. I know this will offer you short notice for parents and apologize for that.

 We know how important the work you do is and that parents depend on you for their children’s care so they are able to work. We hope to find a solution that meets everyone’s needs. Please look for an update from me on Sunday evening. Thank you and have a safe weekend!

DJ Lebo
CEO
Early Learning Coalition of Flagler and Volusia