Governance
Governance
What is governance?
Governance is defined as the “establishment of policies and continuous monitoring of their proper implementation”. It is the control of actions or behavior and/or authority over our operations and policies.
Who monitors the Early Learning Coalition of Flagler and Volusia Counties?
Oversight is crucial to our mission and keeps us doing our best for the community. We are fortunate to have an actively involved board of directors who are fully committed to early education and quality care for children.
Our Board of Directors is responsible for:
- Formulating key policies and strategic goals
- Helping evaluate and manage risk
- Being capable stewards of ELCFV resources, including:
- reviewing annual budgets and financial reports
- evaluating operations
- encouraging identification, forecasting and planning for both financial and program supports
Board members volunteer their time and are not compensated for service. Click here for our current board member listing.
Board Approved Policies
Governance
| Board | Name of Policy |
| BD01 – Board of Directors | |
| Executive Management | Name of Policy |
| EX01 – Succession Plan | |
| EX02 – CEO Responsibilities |
Agencywide
| Facilities | Name of Policy |
| FA01 – Building Management | |
| FA02 – Inventory Management | |
| Human Resources | Name of Policy |
| HR01 – Employment | |
| HR02 – Safety & Drug Free Workplace | |
| HR03 – Employee Development & Evaluation | |
| HR04 – Benefits and Leave | |
| HR05 – Attendance & Timekeeping | |
| HR06 – Employee Conduct | |
| HR07 – Discipline and Termination | |
| HR08 – Volunteers | |
| Information Technology | Name of Policy |
| IT01 – Data Security Controls | |
| IT02 – Equipment Usage | |
| Records Management | Name of Policy |
| RM01 – Records Management | |
| RM02 – Public Information |
Operations
| Audits and Monitoring | Name of Policy |
| AM01 – Audit Monitoring | |
| AM02 – Fraud | |
| Finance | Name of Policy |
| FI01 – Accounts Payable | |
| FI02 – Banking and Investments | |
| FI03 – Procurement Purchasing | |
| FI04 – Contract Mngmt | |
| FI05 – Travel | |
| FI06 – Budgeting | |
| FI07 – Account Receivable | |
| FI08 – Cash Management | |
| FI09 – General Accounting | |
| FI10 – Reconciliation | |
| FI11 – Financial Reporting | |
| FI12 – Payroll | |
| Grants and Contract Management | Name of Policy |
| FI13 – Grant Management | |
| Outreach | Name of Policy |
| OU01 – Fundraising | |
| OU02 – Community Events | |
| OU03 – Social Media |
Services For Providers
| Quality & Compliance | Name of Policy |
| PS01 – Service for Providers |
Services For Families
| Family Services | Name of Policy |
| FS01 – Services for Families |
Sunshine Law
Coalitions follow The Florida Government in the Sunshine Law, which prohibits discussion outside a duly noticed meeting between any two or more Board members regarding any matter that may come before the Board. Communications made or received by Board or staff members are considered public records that must be retained and, made available upon request to any requestor.
Board of Directors
The makeup of the Coalition Board is identified by state legislation and includes a minimum of 15 and a maximum of 30 members
and consists of representation from both Flagler and Volusia Counties. The Governor of the State of Florida appoints the Chair and two other board members. To apply for a governor-appointed position, please apply online at http://www.flgov.com/appointments. Additional members are comprised of public and private sector representatives.
Board meetings take place:
- six (6) times per year in January, March, May, June, August, and October
- on the 4th Tuesday at 8:30 a.m.
- locations vary (see meeting calendar below)
- open to public participation (encouraged)
Board Members are required to:
- Attend regular meetings
- Participate in committees
- Develop core knowledge of early childhood development, School Readiness (SR) and Voluntary Pre-Kindergarten (VPK)
- Remain updated on current trends in child development, School Readiness (SR) and Voluntary Pre-Kindergarten (VPK)
If you are interested in becoming a board member or would like more information, please contact DJ Lebo, Chief Executive Officer at (386) 323-2400 ext. 3350 or
djlebo@elcfv.org.
Standing Committees
Executive Committee
The Executive Committee is made up of Board officers and standing committee chairpersons.
This committee:
- is responsible for reviewing overall strategies and operations of the Coalition, making decisions on behalf of the Board when needed and acting as the overall leadership for the Coalition. This committee, along with the Finance Committee also monitors the expenditure of funds and assures accountability for funds in accordance with legal and contractual requirements.
- meets seven (7) times per year during the months of August, October, December, January, March, May and June.
- on the 3rd Monday at noon.
Quality Committee
The Quality Committee is made up of board and community members. This committee oversees the Quality Rating System development and implementation, including professional development initiatives, as well as training and technical assistance as related to provider quality. This Committee will determine the needs, concerns and areas of involvement, parents have in their child’s education.
This committee:
- ensures compliance with the Coalition Plan, in regard to quality assurance.
- meets six (6) times per year in January, March, May, June, August and October.
- On the 1st Thursday at 9:00 a.m.
Finance Committee
This committee provides financial oversight for the organization.
Tasks include:
- budgeting and financial planning,
- financial reporting and
- the creation and monitoring of internal controls and accountability policies.
- Members also monitor the expenditure of funds and assures accountability for funds in accordance with legal and contractual requirements.
- The Finance Committee acts as the Audit Committee, including selection of external auditors and acting as the governance body in communication with auditors.
- Meets quarterly, in January, April, July and October.
Special Committees
The Board may create, modify and eliminate special committees as necessary. Special Committees are made up of board and community members, meet as needed and are:
- Review Hearing – shall meet in accordance with the Due Process Procedures to assess claims made by providers disputing an action taken by the Coalition, pursuant to the terms of the Statewide School Readiness and VPK Provider Contracts. A Board Member shall represent the Board of Directors at each hearing and shall report to the Board.
- Legislative – shall offer advice, counsel and action regarding appropriate responses to possible legislative and regulatory developments affecting Florida’s early learning environment.
- Family Engagement – shall strive to better our community by walking beside families to foster strength by providing opportunities for their voices to be heard, educational interactions and quality pursuits of childcare within our community.
- Fundraising – shall assist ELCFV staff in local match and other fundraising efforts. This will include assistance in planning and implementing of current and future fundraising events.
- Community Engagement – shall offer advice and assistance in reaching community members and increasing marketing efforts. This committee will help to facilitate opportunities to build new relationships in the community as well as improve marketing efforts.
- Operations – shall offer advice, counsel and recommendations for operational functions that support quality and programmatic activities in effective and efficient manners.</li
- Bylaws – shall offer advice and modifications to the corporate by-laws and Articles of Incorporation.
Legislative Updates
Check back during Legislative Session.
Meetings
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